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What is a food fraud team? (and what to do if you can’t get one)

A food fraud prevention team is a group of employees in a food business that is responsible for creating, implementing and supervising food fraud prevention activities in the business.

Food fraud teams are ideally made of representatives from various departments of the food business, such as Food Safety, Quality Assurance, Procurement, Production, Marketing, Site Security, Legal, Warehousing and Laboratory.

Members should be trained in food fraud awareness.

Typically, a food fraud prevention team would meet on an as-needed basis as determined by the food fraud team leader or as directed by senior management, with at least one full meeting every 12 months.  Meetings should also be held in the event of a food fraud crisis or if there have been major changes to supply chains or operations.

Attendance and minutes of the meetings should be recorded and filed within the food fraud prevention section of the food safety management system.  Action items from each meeting should be noted in the minutes, and subsequent meetings should address action items from previous minutes.

Agenda items for food fraud team meetings

  • Action items from the previous meeting – status of actions.
  • Discussion/report on new products in development and/or launched since the last regular meeting, with respect to food fraud vulnerabilities.
  • Discussion/report on changes to raw materials, suppliers.
  • Discussion/report on new raw materials, new suppliers and contract manufacturers.
  • Review of current food fraud procedures – do they represent current best practice, are they being followed?
  • Discussion/report on any food fraud incidents or new risks emerging in relevant supply chains.
  • Review of the composition of the food fraud team; any changes needed?
  • Discussion/report on changes or upcoming amendments to certification requirements or customer standards.
  • Review of audit results (internal, external and customer audits), with respect to food fraud elements.  Improvement suggestions and/or status of corrective actions.
  • Review of mitigation plans and/or testing results; any new mitigation activities needed, new tests available?
  • Report to senior management re. food fraud vulnerabilities and status of mitigation activities, request for further resources if needed.

What to do if you can’t get a food fraud team

Handling food fraud prevention activities is a tough task – tougher than senior managers may realise. So if your company doesn’t have a food fraud team, it’s important to ask loudly, and often, for cross-disciplinary help with food fraud matters.

Food fraud poses financial and reputation risks to businesses, and a single person should not be expected to understand every vulnerability across the business. The consequences of missing a vulnerability can be severe, and this must be explained to senior managers when requesting resources for a food fraud team.

Even in a very small company, a food fraud team containing a senior manager/owner, food safety representative, purchasing officer and production manager is best practice. The cost of man-hours used by a food fraud team is far lower than the cost of any serious food fraud event.

However, if you are responsible for food fraud prevention and you haven’t succeeded in getting a food fraud team, there are a few things you can do to reduce the risks. Firstly, you can approach members of other departments informally and ask them for their thoughts about specific products, ingredients or processes. You can also engage the services of an external food safety consultant if the budget allows. They can bring a fresh perspective, new knowledge and may even be able to persuade senior management of the importance of forming a team.

Finally, you could borrow the food safety hive mind in a forum or professional group to assist with tasks such as identifying or prioritising vulnerabilities. Try the forums of the International Food Safety and Quality Network (IFSQN) which are free and can be used anonymously, LinkedIn groups or professional food science associations such as IFST (UK), IFT (USA) or AIFST (Australia).

Food Fraud Advisors has food fraud awareness training for your team, and a downloadable template for food fraud team SOPs, agendas, minutes and personnel lists.  Learn more by clicking the icons below.

online training food awareness senior management food fraud teams
Food fraud awareness training is recommended for senior management and food fraud team members by SQF, FSSC, IFS and other food safety standard owners. Our training is cost-effective and convenient. Certificate included.

 

Food fraud teams are an important component of a food safety management system. Our ultra-popular template has everything you need to form a food fraud team for your business.

 

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How to Ace Your Next Food Safety Audit: A Step-by-Step Guide

Audits (sigh).  They’re a thorn in the side of many food safety professionals, taking our time and attention away from proactive work and getting in the way of important projects.  It often feels like we’ve barely finished one audit before the next one starts.  Add in the time it takes to stay on top of all the different audit requirements and it’s no wonder food safety professionals find audits a disagreeable part of their jobs.

However, with the right preparation and mindset, you can turn your next audit into an opportunity for improvement rather than a source of stress. This short guide describes actionable steps to ace your next food safety audit and reduce the scramble. Let’s dive in!

1. Understand the requirements

It’s almost too obvious to include in this guide, but understanding the audit’s requirements is an absolute must-have for success audit.  That means having a thorough understanding of the standard or regulation your company is being audited against.

External audits can come in the form of regulatory checks (often called ‘inspections’ rather than audits), second-party audits, which are audits by customers, and third-party audits, which are audits by certification bodies.

The requirements for each of these types of audits, and their durations are quite variable.  A customer audit, for example, can take the form of a short visit to check your facility and systems or an in-depth and time-consuming process based on a long checklist or complicated standard.

For this step, you’ll need a copy of the audit standard or checklist and familiarity with its contents.  To stay on top of changes to standards, keep a lookout for free webinars from the standard owner or certification body.

Keep up to date with the standard if you want to ace your audit. Image: kues1 on Freepik

 

If you’re new to food safety systems, consider formal training in the relevant standard(s).  Also, keep an eye out for guidance documents published by standards owners on specific topics such as food fraud or food safety culture which are usually very helpful for audit preparation.

2. Conduct a self-assessment

Most standards require food businesses to conduct internal audits which check that systems are working as they should throughout the year.  However, internal auditors can easily overlook key areas of non-compliance, especially if they are very familiar with the system.

A self-assessment means checking that your systems meet the requirements of the standard. It allows you to identify gaps and correct areas of potential non-conformity before the audit. A self-assessment includes activities such as checking that documents are up to date; records are available; procedures reflect what is actually being done and the physical environment is clean and organised.

Top tip: If you don’t have time to do a complete self-assessment, check industry news for articles that list common non-conformances and focus your efforts on those areas.  See past posts Top 5 Audit Non-conformances: BRCGS spills the beans on a year of audits and Top Food Safety Non-Conformances and How to Avoid Them for inspiration.

3. Get your docs ready

Auditors love an organised set of documents!  It saves them from having to waste their time searching through mounds of paper or digital files looking for answers and allows them to focus on important food safety issues rather than navigating paperwork tangles.

If your system is organised so that auditors can easily find their way around, they’ll be more relaxed and you won’t need to sit and hold their hand throughout the audit, freeing you up to get on with other tasks.

Whether your food safety program is published with sophisticated software or filed in simple paper folders, it should have a contents page (or electronic file) that names all the elements of the program and includes links or guidance to where each section is located.

If some of your records are supplied electronically by contractors, such as cleaning contractors or pest management professionals, be sure to include instructions or links for access to their records.

It goes without saying that you should make sure that all documents referenced in your program are available and accessible at the time of your audit.  For example, make sure all paper folders are where they should be, check that you can log in to your contractors’ portals and ensure that electronic folders can be accessed from the right devices.

4. Borrow a colleague for a walk-through

If it has been a while since your last audit, it might be worth borrowing a fresh set of eyes to take on a walk-through of your facility.  It’s easy to miss areas of non-compliance if you see them every day.

Tell your colleague – ideally someone who doesn’t go into food handling areas often –  to help you look for problems such as inaccessible hand wash sinks, open ingredient containers, doors propped open, improper wearing of PPE, unlabelled WIP (work in progress), temporary maintenance solutions like cardboard or sticky tape, peeling paint, condensation drips, non-functioning lights, uncovered waste containers, empty hand soap dispensers and the like.

If you find something, fix it before the audit.

5. Reframe the audit for yourself and your team

If you’re anxious about an upcoming audit, or treat it as nothing more than an unwanted intrusion, your attitude is likely to rub off on your team.  Auditors have a sixth sense for bad attitudes, and will not only pick up on it, but may also unwittingly reflect it back to you in their approach.

An auditor who feels unwelcome and unappreciated might even imagine that your company’s food safety culture is not up to scratch.

A good auditor will raise issues in a way that promotes a positive, rather than a defensive response from the auditee.  But not all auditors are good.  The trick to dealing with a difficult auditor is to imagine that the auditor has highlighted an issue with the aim of helping your business do better, not so they can give you a fail.

Most auditors are in the job because they want to use their expertise to help food businesses do better, and most genuinely want their work to result in better food safety outcomes for consumers.  They are auditing to help your business make food safer every day – they certainly aren’t in it for the money.

Tips for reframing:  Remind yourself that the auditor’s primary role is to help your business do better.  Also remind yourself that auditors are subject to an unconscious bias that means they can feel like they haven’t done their job properly if they haven’t raised at least a few non-conformities.

6. Prepare your colleagues

This step is about making sure everyone knows what to expect on the audit day(s).  Assign roles and responsibilities for various topic areas so everyone knows who is responsible for answering questions about each aspect of the food safety program.

Warn senior managers they may be asked questions about food safety culture, such as how they prioritise resources or handle staff turnover.

Top tip: Don’t forget that auditors are people too.   Offer them a drink, make sure they have a space to work that is not too hot or cold, arrange a comfortable chair, check that they have brought something to eat, and arrange something for them if they haven’t.

7. Aim for transparency

The surest way to make an auditor suspicious is to try to hide problems or deny evidence.  Be open and honest and make sure your colleagues know that this is the approach you want to take with auditors. When issues are pointed out, avoid acting defensively, but stay calm.

8. Correct problems on the spot if you can

Most auditors are fine with instant corrections to minor problems, so don’t hesitate to fix problems while you are with the auditor if you can.  For example, if you are authorised to update a document where the auditor has found a minor error, you could make the correction during the audit.

Instant corrections save the auditor from having to write up a non-conformance and they save you from having to document a corrective action process after the audit.

9. Get clarification and push back if needed

Auditors make mistakes, and different auditors have different ideas about how things should be done.  If you don’t agree with something an auditor says, make sure to discuss it with them as soon as they say it.  This can help prevent small misunderstandings from becoming big ones.

For example, if an auditor says they have found a problem with something that previous auditors did not highlight, it’s fine to question their opinion.  They could be working with an incorrect assumption or may have misjudged the evidence.

When you seek clarification you are giving the auditor a chance for them to provide you with current best practices and help your business improve.  On the other hand, if they realise they have misunderstood a situation, your input might save them from an embarrassing mistake.  Either way, you are doing them a favour.

If you are not one hundred percent clear on any findings the auditor describes at their closing meeting, ask them to clarify before they leave.  If you still aren’t satisfied, request more details in writing too, and check that the auditor has evidence to back up their findings.

Truly problematic audit results and auditor behaviour can be discussed with your certification body if you are not able to resolve issues with the auditor.

Final thoughts

Food safety audits are not just about compliance, they are an opportunity to get feedback on your systems and stay up to date with best practices in food safety. By following the steps outlined in this guide, you can transform potential stress into a structured process that fosters confidence and promotes teamwork.

Embrace the feedback from audits as a pathway to continuous improvement, remembering that the ultimate goal is to improve food safety outcomes and protect consumers.  And remember, if you aren’t convinced about the auditor’s findings, be sure to seek clarification.

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Food Fraud Databases Compared

Updated 30 April 2025

A food fraud database is a collection of information about food fraud incidents and food fraud risks. There are paid and free databases operated by governments, not-for-profits and private companies.  The type of data varies from database to database, as does the cost and the features.

Pay-To-Use Databases

There are a number of pay-to-use food fraud databases.  The four best-known commercially operated databases are listed below.

(1) HorizonScan (FERA).  This tool was developed by the UK government’s Food and Environment Research Agency (FERA). It includes alert systems and information about food safety, food fraud and suppliers.  In the U.S., it is distributed by FoodChain ID.  https://horizon-scan.fera.co.uk/

(2) FoodChainID Food Fraud Database (formerly the Decernis Food Fraud Database, which was previously the United States Pharmacopoeia (USP) Food Fraud Database).  This database includes scholarly articles on testing and detection methods as well as food fraud incidents.  https://www.foodchainid.com/products/food-fraud-database/

(3) Agroknow’s FoodAkai uses sophisticated computer modelling to analyse data from global food safety agencies to offer insights into hazards in raw materials, ingredients and products.  Like HorizonScan, it includes food safety as well as food fraud issues and incidents.  https://agroknow.com/foodakai/

(4) MerieuxNutriSciences’ Safety HUD monitors official agencies and other sources for alerts on food safety and suspected fraud incidents. Safety Hud 2.0 | Food Compliance Solutions (mxns.com)

Costs

There is a notable lack of transparency in the pricing of food fraud databases.  Fees to access the databases are usually levied on a subscription basis.  The cost varies depending on the number of users and whether you are a consultant, a small food company or a multi-site organisation.

All the databases listed above offer either a free trial or a guided demonstration, so you can compare them to decide which might be best for your company’s needs.

Affiliation

Food Fraud Advisors has no financial relationships with the products or companies listed above, though we do have contacts at each organisation, so if you would like a no-obligation introduction, just ask. We do not earn a commission from such introductions.

Free Databases

(1) Food Fraud Advisors’ Food Fraud Risk Information Database (hosted on Trello) is a free and open-access online database of food fraud incidences and emerging threats, organised by food type.  No log-in required.  https://trello.com/b/aoFO1UEf/food-fraud-risk-information

(2) FoodSHIELD is a US Government-Academic partnership.  Access to the FoodSHIELD food fraud and food defense database is limited to representatives from local, state, and federal governments, the military and laboratories that perform analyses.  https://www.foodshield.org

(3) Food Protection and Defense Institute (USA)’s Food Adulteration Incidents Registry. Access by special request only. https://incidents.foodprotection.io/about

(4) Rapid Alert System for Food and Feed (RASFF) is managed by a group of European national food safety authorities and alerts its member states to incidences of food and feed safety and integrity.  RASFF publishes a searchable database for investigating incidences of food fraud.  To learn more about RASFF click here.  For direct access to the database, open the RASFF Portal.

(5) US FDA’s Recalls and Food Safety Alerts, has a searchable database and includes incidents arising from food fraud.  http://www.fda.gov/Safety/Recalls/

(6) MEDISYS for Food Fraud (MEDISYS-FF) is a food fraud media monitoring system that uses information from the Europe Media Monitor to collect media reports related to food fraud.  The reports can be filtered by country of origin, keyword and date.  You can request access to the system by submitting a form.  https://bigdata-wfsr.wur.nl/2020/09/18/medisys-for-food-fraud/ 

Which Database Should I Use?

How do I know which database will meet my needs?

 

What are your needs? Check the headings below to see which best describes your company’s needs for food fraud information. 

 

Low budget and/or need information infrequently

If you have a low budget and don’t need real-time monitoring, use Food Fraud Advisors’ free Food Fraud Risk Information Database.

Custom alerts for specific ingredients or foods

Custom alerts and real-time monitoring is offered by the four paid databases listed at the top of this post.

Food safety and food fraud alerts

HorizonScan, FoodAkai and FoodSafety HUD all include food safety hazards as well as food fraud hazards in their reporting and alert systems.

Analytical test methods information

FoodChainID’s Food Fraud Database includes test method information and research papers.

Large number of users across multiple sites

If you have a high number of users who want to access the database or a very large number of products, HorizonScan, FoodChainID and FoodAkai have enterprise-level subscriptions so users on different sites can set up their own reports and alerts.

Predictions about future hazards

FoodAkai promises early warning of emerging risks, which are predicted using AI technology. The makers of FoodAkai say their software predicted the multi-country, multi-product ethylene oxide in sesame recall disaster of 2020-2021.

Students, occasional needs, non-food professionals

The Food Fraud Information Database hosted on Trello is a great place to start your food fraud journey if you are a student or new to the food industry.  It is free and contains summaries of the types of food fraud that affect various foods.  However, it is not easily searchable (you can buy a searchable ‘snapshot’ in Excel form) and it does not provide custom alerts.  Incidents added to the database are mostly drawn from international media and are heavily weighted to English language media, so are not suitable for accurate counting or mapping of incidents.

Other free information about European and North American foods

RASFF (Europe) and FDA Recalls and Food Safety Alerts (USA) mostly contain food safety incidents, with few food fraud incidents.  Much of the data derives from cross-border food movements, especially in RASSF.  They are both free and searchable and can be a useful adjunct to the free food fraud database on Trello.

 

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HACCP, VACCP and TACCP

What do HACCP, VACCP and TACCP mean?

They are acronyms used in food safety.

HACCP has been around for decades, VACCP and TACCP were introduced in the 2010s.

VACCP and TACCP are no longer used by most food safety experts, and have been superseded by ‘food fraud programs’ and ‘food defense plans’.

 

What does HACCP stand for?

  • HACCP (Hazard Analysis Critical Control Point)  Pronounced ‘hassup’.  HACCP = keeping food safe from accidental and natural risks to food safety.

What does VACCP stand for?

  • VACCP (Vulnerability Assessment Critical Control Point) Pronounced ‘vassup’.  VACCP = prevention of food fraud.  Has been superseded by ‘food fraud prevention’.

What does TACCP stand for?

  • TACCP (Threat Assessment Critical Control Point) Pronounced ‘tassup’.  TACCP = prevention of malicious threats to food, such as sabotage, extortion or terrorism, sometimes called Intentional Adulteration within the US Food Safety Modernization Act.  Has been superseded by ‘food defense’.

What is HACCP?

  • HACCP is a set of principles designed to control and prevent food safety risks during food production.
  • HACCP is not enforced or regulated by any single organization.
  • The ideas of HACCP form the basis of every food safety management system standard that is in use today, including GFSI food safety standards.
  • The principles of HACCP are codified (written down) by the Food and Agriculture Organization of the United Nations (FAO), in a set of documents called the Codex Alimentarius , a latin phrase which translates to “Book of Food”.
  • FAO’s General Principles of Food Hygiene CXC 1-1969 contains the HACCP principles (sometimes called HACCP Codex).  Download the 2020 revision of the HACCP Code here: http://www.fao.org/fao-who-codexalimentarius/codex-texts/codes-of-practice/ (click the green check/tick mark on the right side of the page to download).

What is VACCP and TACCP?

  • VACCP and TACCP are terms that emerged during the 2010s as standards agencies, government regulators and industry groups started considering methods to prevent food fraud and malicious tampering.
  • VACCP is for food fraud.
  • TACCP is for food defense.
  • The acronyms VACCP and TACCP are designed to leverage the food industry’s familiarity with HACCP.  But they are unhelpful terms.  The controls in food fraud and food defense plans are nothing like the ‘critical control points’ in a HACCP plan.  The control points in a HACCP plan are operational steps in a food manufacturing process over which the food manufacturer has direct control.  Food fraud and food defense controls are different and they do not work the same way as ‘critical control points’ in HACCP.
  • The terms VACCP and TACCP are falling out of favor within the food safety industry.  They are not referenced specifically within any of the GFSI food safety standards, nor within the USA’s FSMA.

 

What to say instead of VACCP and TACCP?

  • Instead of ‘”VACCP” it is better to say food fraud prevention program.
  • Instead of “TACCP” it is better to say food defense plan.

Learn more

food safety food fraud

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Food fraud hot list

The products below are those that appear to be most commonly affected by food fraud, which includes economically motivated adulteration, substitution and dilution.

A high quality vulnerability assessment includes an in-depth investigation into the incidences of food fraud that have occurred for the particular raw material or ingredient type, so using the list below is just a ‘quick and dirty’ option.  Click here for information about how to investigate previous occurrences using food fraud and food crime databases.

Food Fraud Hot List

  • herbs and spices
  • olive oil
  • organic foods
  • honey and maple syrup
  • seafood
  • milk
  • coffee and tea
  • wine and spirits
  • some fruit juices
assortment of herbs and spices
assortment of herbs and spices